Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Coordinator
Location
New York
Department
Facilities
Reports to
Manager, Facilities
Exempt/Non-Exempt
Non-Exempt
Work Schedule
Monday through Friday, 9:30 am – 5:30 pm (overtime as required)
Position Summary
The Facilities Coordinator directly supports the Facilities Manager with on-going facility responsibilities.
Essentials Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Testing
- Supports the Facilities Manager in overseeing and managing daily operations consisting of corrective and preventative maintenance for critical office and building systems
- Assists Facilities Manager with vendor and building management and coordination of on-site construction, maintenance and/or repair work
- Maintain accurate and updated records for FDNY, vendor certificates of insurance and other files
- Act as the primary lead on managing facility service requests (e.g., janitorial, HVAC, lighting, etc.) submitted via the Firm’s and/or the building’s service request platforms promoting a high level of satisfaction among staff by promptly responding to their requests and coordinating with internal teams, third-party vendors and/or building management, ensuring the same high level of service from each party
- Review meetings and conference room events schedule and take a leadership role in meeting & working with various teams as needed
- Evaluate vendor invoices for contract compliance and enter invoices via the Firm’s accounting software
- Work closely with Facilities Manager to ensure excellent ongoing care of office furniture, inventory, and maintenance supplies
- Participate in making floor rounds to identify areas needing corrective measures
- Assist in developing preventative maintenance resource manuals, procedures and/or schedules for equipment, lighting, furniture and other facility areas
- Develop department and team processes and manage key performance indicators
- Act as a Facilities brand ambassador by exhibiting and providing exceptional client service
- Participate in Facilities team meetings and projects; some cross-coverage in Facilities roles as needed
- Performs and supports other tasks and duties as requested
Qualifications / Position Requirements
- Technically competent with excellent problem solving, analytical, and managerial skills
- Must have ability to read and interpret blueprints, schematics, and basic floor plans
- Excellent time management & organizational skills required; ability to multi-task in a busy environment
- Strong interpersonal skills
- Functional understanding of the technical aspects of building & facilities operating disciplines (e.g., HVAC, plumbing, electrical, etc.)
- Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
- Excellent written and verbal communication skills
- Ensure confidentiality of all the Firm’s and client’s documentation and information
Education and/or Experience
- College degree or technical vocational certification
- Minimum of 3-5 years of facility, property, construction or hospitality related work experience in a professional services organization, preferably a law firm
Compensation
The expected base salary for this position ranges from $65,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
To apply, please email a resume and cover letter.