Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Clerk, Office Services
Location
Northern California
Department
Office Services
Reports to
Assistant Manager, Office Services
Director, Office Administration – Northern California
Exempt/Non-Exempt
Non-Exempt
Work Schedule
Monday through Friday, 9:30 am to 5:30 pm (overtime as required)
Position Summary
The Office Services Clerk assists the Assistant Manager, with all aspects of office facilities and general office services.
Essentials Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Deliver, sort and collect mail
- Deal with internal and external telephone and e-mail enquiries relating to office issues
- Internal office delivery of stationery and other items
- Monitor email to ensure all requests are actioned in a timely manner
- Perform general office maintenance, service requests, and repairs
- Photocopy, scan and bind documents
- Coordinate courier services
- Coordinate facilities requests and work orders
- Prepare offices for visitors
- Conference room services, maintenance and inventory
- Kitchen and pantry services, maintenance and inventory
- Food pick-up and delivery for office lunches and meetings
- Set-up and clean up after catered office lunches
- Supply room stocking and inventory; keep Office Services Coordinator apprised of supply items to be ordered
- Assist facilities with office moves, transfers, new hires and departures
- Assist Copy Center with copy projects, processing copy jobs, binding documents and stocking copy center with requisite products
- Assist with Reception coverage
Qualifications / Position Requirements
- Ability to manage a varied workload and meet deadlines
- Must be punctual and reliable
- Proficient in Outlook and other applications as required
- Strong customer service skills
- Strong interpersonal skills
- Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
- Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
- Good written and verbal communication skills
- Ensure confidentiality of all the Firm’s and clients documentation and information
Education and/or Experience
- High School degree or equivalent education and work experience preferred
- Experience with customer or client services a plus
Compensation
The expected base salary for this position ranges from $65,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
To apply, please email a resume and cover letter.